Privacy Policy

Edwards Law Professional Corporation

Last updated: June 17, 2026

This Privacy Policy describes how Edwards Law Professional Corporation (“Edwards Law,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information in connection with our legal services and our website at www.edwardslegal.ca (the “Website”). By using our Website or engaging our services, you acknowledge that you have read and understood this Privacy Policy.

1. About Us

Edwards Law Professional Corporation (Ontario Corporation Number 1000973314) is a law firm based in Windsor, Ontario, Canada. We provide legal services in Canadian immigration law and, through the licensure of our principal lawyer in Maryland and the District of Columbia, in United States immigration law. Our practice is regulated by the Law Society of Ontario.

2. Solicitor-Client Privilege and Confidentiality

As a law firm, we have professional obligations of confidentiality that exist independent of, and in addition to, the obligations described in this Privacy Policy. Information you provide to us in the course of seeking or receiving legal services is subject to solicitor-client privilege and the professional rules of conduct of the Law Society of Ontario, and where applicable, the bar regulators in the jurisdictions where our principal lawyer is licensed.

This Privacy Policy applies to personal information we collect through our Website and in the course of providing our services. It does not modify, limit, or override our professional obligations of confidentiality and privilege, which are governed by applicable rules of professional conduct and law.

3. Personal Information We Collect

We collect personal information that you provide to us directly, information we collect automatically when you interact with our Website, and information we receive from third parties in limited circumstances.

Information You Provide Directly

When you contact us, book a consultation, retain us for legal services, or otherwise communicate with us, we may collect:

•      Contact information such as your name, mailing address, email address, and telephone number

•      Identification information required for client identification and verification under applicable rules of professional conduct and anti-money-laundering legislation, including government-issued identification documents

•      Information about your legal matter, including facts you share with us, documents you provide, and information about your circumstances relevant to the services we provide

•      Immigration history, citizenship, employment history, family relationships, and other personal information necessary for immigration-related legal services

•      Payment information processed through third-party payment processors (we do not directly store credit card or bank account information)

•      Any other information you choose to share with us in communications, intake forms, or consultations

Information Collected Automatically

When you visit our Website, we and our service providers may collect certain technical information automatically, including your IP address, browser type, device information, pages viewed, and the date and time of your visit. This information is collected through cookies and similar technologies.

Information from Third Parties

We may receive personal information about you from third parties in limited circumstances, including:

•      Referral sources, such as other legal counsel or referring professionals, where they have your consent to share information with us

•      Government agencies and tribunals in connection with your legal matter

•      Service providers who support our practice, such as our scheduling platform, payment processors, and document management systems

4. How We Use Personal Information

We use personal information for the following purposes:

•      Providing legal services: To deliver the legal services for which you have engaged us, including advising you on your matter, preparing documents, communicating with third parties on your behalf, and representing your interests.

•      Client identification and verification: To comply with our professional obligations under the Law Society of Ontario’s By-Law 7.1 and applicable anti-money-laundering legislation, including the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (Canada).

•      Conflict checks: To identify potential conflicts of interest before we agree to represent a client.

•      Communication: To respond to your inquiries, schedule appointments, send updates about your matter, and provide other communications related to our services.

•      Billing and accounting: To process payments, issue invoices, maintain accounting records, and comply with our recordkeeping obligations under By-Law 9 of the Law Society of Ontario and applicable tax law.

•      Compliance with legal obligations: To comply with applicable laws and regulations, including responding to lawful requests from regulators, courts, or other authorities.

•      Website operation and improvement: To operate, maintain, and improve our Website and our services.

•      Marketing communications: With your consent, to send you information about our services, legal developments, or other content we believe may be of interest. You may withdraw consent for marketing communications at any time.

5. Legal Bases for Processing

Where applicable privacy law requires a legal basis for processing personal information, we rely on the following bases:

•      Performance of our contract with you to provide legal services

•      Compliance with our legal and professional obligations

•      Your consent, where required

•      Our legitimate interests in operating our practice, where those interests are not overridden by your privacy rights

6. How We Disclose Personal Information

We do not sell personal information. We do not share personal information for behavioural advertising purposes.

We may disclose personal information in the following limited circumstances:

•      With your consent or at your direction: For example, when communicating with third parties on your behalf in the course of your matter.

•      With service providers: Including our practice management software (Clio), scheduling platform (Calendly), payment processors (Stripe and others), bookkeeping and accounting professionals, and information technology service providers. These service providers are required to handle personal information in accordance with this Privacy Policy and applicable law.

•      With government agencies and tribunals: Where necessary to advance your legal matter (for example, submitting an immigration petition to U.S. Citizenship and Immigration Services or applying for Canadian citizenship to Immigration, Refugees and Citizenship Canada).

•      With opposing counsel or other parties to your matter: Where necessary to advance your legal matter, with your knowledge.

•      With our regulators: Including the Law Society of Ontario, where required by applicable rules of professional conduct or in response to a lawful regulatory inquiry.

•      In response to legal process: Including subpoenas, court orders, and similar requests, where we are legally compelled to disclose information and the information is not subject to solicitor-client privilege.

•      In connection with a business transition: Such as a merger, restructuring, or sale of practice assets, subject to applicable confidentiality and privilege obligations.

7. Cross-Border Data Transfers

Because we serve clients in both Canada and the United States, personal information may be transferred to, processed in, or stored in jurisdictions outside Canada, including the United States. When you engage us for U.S. immigration matters, personal information will necessarily be shared with U.S. government agencies in connection with your matter.

Some of our service providers (including our scheduling platform and payment processors) are located outside Canada. While in these jurisdictions, personal information may be subject to applicable foreign laws, including laws permitting government access. We take reasonable steps to ensure that service providers protect personal information in accordance with this Privacy Policy.

8. Retention of Personal Information

We retain personal information for as long as necessary to:

•      Provide the legal services for which you have engaged us

•      Comply with our professional recordkeeping obligations (closed client files are typically retained for a minimum of seven years from the date of file closure, in accordance with Law Society of Ontario requirements; some matters require longer retention)

•      Comply with applicable legal, tax, and regulatory requirements

•      Resolve disputes and enforce our agreements

After applicable retention periods, we will destroy or anonymize personal information in a secure manner, consistent with our professional obligations.

9. Security

We take reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, use, disclosure, alteration, or destruction. These safeguards include access controls, secure file storage, encrypted communications where appropriate, and engagement of service providers with appropriate security practices.

Despite these safeguards, no method of transmission over the Internet or method of electronic storage is completely secure. We recommend that you do not transmit sensitive information through unsecured channels. If you wish to communicate sensitive information to us, please contact us to arrange a secure method of transmission.

10. Your Rights

Subject to applicable law and our professional obligations, you may have the following rights with respect to personal information we hold about you:

•      Access: You may request access to personal information we hold about you.

•      Correction: You may request correction of personal information that is inaccurate or incomplete.

•      Withdrawal of consent: Where we rely on your consent to process personal information, you may withdraw consent at any time, subject to legal and contractual restrictions and reasonable notice.

•      Complaint: You may file a complaint with the Office of the Privacy Commissioner of Canada or, if applicable, with the privacy regulator in your jurisdiction.

Please note that our professional obligations may limit our ability to comply with certain requests. For example, we are required to maintain client files for specified periods and cannot destroy them on request before the retention period has expired. Similarly, our duty of confidentiality may limit the information we can disclose about other clients or third parties, even in response to an access request from you about your own information.

To exercise any of these rights, please contact us using the contact information below. We may need to verify your identity before responding to a request.

11. Cookies and Tracking Technologies

Our Website uses cookies and similar technologies to support its operation and to understand how visitors use the site. You can configure your browser to block or alert you about cookies. Blocking cookies may affect the functionality of the Website.

We do not currently use cookies for cross-site behavioural advertising.

12. Third-Party Websites

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of those websites. We encourage you to review the privacy policies of any third-party websites you visit.

13. Children

Our services are not directed to children under the age of majority in the relevant jurisdiction. We do not knowingly collect personal information from children except in the context of legal matters where a parent or legal guardian has retained us to act on a child’s behalf (for example, a Canadian citizenship by descent application for a minor).

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we handle personal information.

15. Contact Us

If you have questions or concerns about this Privacy Policy or about how we handle your personal information, or if you wish to exercise any of the rights described above, please contact us:

Edwards Law Professional Corporation

5060 Tecumseh Road Eat, Unit 7, Unit 408, Windsor, ON N8T 1C1, Canada

ejedwards@edwardslegalservices.com

+1-226-612-6446

Our Privacy Officer is the principal lawyer of the firm. Inquiries should be directed to the contact information above.